VENDOR INFORMATION AND SHOW DETAILS
This page contains important details you will want to know regarding the upcoming 2025 Mat-Su Outdoorsman Show.
Bookmark this page to return easily, or manually type the address matsuoutdoorsmanshow.com/vendorstuff/ in your browser window.
Check back often, as this page will be updated regularly with show details and information as we get closer to the show dates.
Show Dates and Times
Friday, April 11, 2025 Noon – 6:00
Saturday, April 12, 2025 10:00 – 6:00
Sunday, April 13, 2025 10:00 – 5:00
Booth Payments
If there is still a balance due for your Outdoorsman Show space, payments are due now.
CLICK HERE to make a secure online payment.
Wasilla Business License
The Menard Center is owned by the City of Wasilla. It is located within the city boundaries, and all vendors are required to have a Wasilla Business License in order to participate in the show. This applies to all vendors whether you are actually selling items at the show or not. There is no charge for this permit if you are a nonprofit. Government agencies are exempt.
For those of you who do not regularly do business in Wasilla, the city offers a temporary 7-day Special Event License. Details are at https://www.cityofwasilla.com/business/business-licensing-sales-tax-information. Stay ahead of the curve and make sure your business license is up to date prior to the show.
—> Wasilla officials will be checking and cross referencing the vendor list for compliance, and they will not allow you to set up at the show if not properly licensed.
Contact the Wasilla business licensing department at 907-373-9080 if you have questions!
Vendor Setup
The show decorators will begin setting up pipes, drapes, and electricity on Thursday morning.
Vendors may begin setting up at any time after 2:00 on Thursday, and the Menard Center will be open until 9:00 Thursday evening. If you wish to set up on Friday, doors open for vendors at 8:00 AM. Please plan to have your booth completely set up and ready to go by no later 11:30 on Friday. The doors open to the public on Friday at NOON.
If your inside display consists of campers, vehicles, or other large items, please contact us in advance for specific setup details..
When you arrive at the Menard Center for setup, please check in with our staff at the front ticket counter to let us know that you have arrived and to get your vendor packet and nametags.
Vendor Move-Out
The show closes to the public at 5:00 on Sunday evening. Although the visitor crowd will begin thinning Sunday by mid-afternoon, there will still be visitors who have paid for show admittance. As a courtesy to these visitors and to all of your fellow vendors, please remain at your booths without beginning booth break-down until 5:00 on Sunday.
We all need to have all items cleared out of the Menard Center by Sunday evening.
Vendor Parking
There are less than 1,000 total parking spaces available at the Menard Center for the Mat-Su Outdoorsman Show. Due to the large number of visitors, parking is always a premium, and visitors will simply leave if they can’t find a parking space. Additionally, the Wasilla Police Department will ticket and/or tow vehicles parking in the roadway.
During show hours, please park your personal vehicles to the rear of the northeast parking area which has been cleared, leveled, and graveled. Let’s keep the marked parking spaces surrounding the building for our visitors.
We are excited to welcome cadets from the Alaska Military Youth Academy who will be providing valuable assistance to help direct traffic and alleviate parking issues that we have seen in the past.
If there are multiple people working your booths, please consider parking additional vehicles offsite and carpooling to the Menard Center to allow as much parking as possible for show visitors!
Vendor Break Room
The vendor break room is located down the hallway adjacent to the ice rink, and it will be open and available for you and your staff throughout the weekend. We keep it stocked with snacks, drinks, and coffee, and there is a microwave and a refrigerator if you want to keep your lunch cold. That room serves as our office, and there will always be staff available.
If you are working your booth alone, we are happy to provide a staff member to watch your booth when you need to take a break.
Saturday Vendor Dinner
The vendor dinner has become a tradition at the Outdoorsman Show, and we look forward to having you and your staff join us Saturday evening right after the show closes to the public. The dinner this year will be catered by our friends at Mr. Taco
If you would like to donate an item to be given away to one of your lucky fellow vendors during the dinner drawing, please drop it off with our staff in the break room sometime before Saturday evening.
Door Prize Drawings
Hourly door prize drawings have become a fun tradition at the Mat-Su Outdoorsman Show, adding extra excitement for attendees. We would love for you to join in by donating an item to be given away during the show.
Door prize drawings are win-win: As everyone is anxiously waiting for the next winning number to be called, the show announcer will take the time to direct visitors to your booth, and talk about your company, products, and services –all while he has everyone’s full attention. And of course, your donation will make someone’s day!
This is a low-effort way to spark interest and drive traffic to your booth. Your company and products will be highlighted during the giveaway, attendees will associate your brand with a fun, memorable moment, and the winner will go home very happy!
Consider donating a door prize to be given away to a lucky show visitor. There is no obligation, but if you wish to participate, donations can be large or small, and your generosity is up to you. Past door prizes have included items such as fishing charters, gift baskets, sporting goods, food truck meals, sightseeing excursions, fishing gear, artwork, gift certificates, knives, outdoor clothing, and cabin vacations.
If you wish to donate, please submit your donation pledge well in advance of the show so we can prepare a certificate for the winner.
Drawings and Raffles
Don’t underestimate the value of giving away free stuff at your booth! Many vendors like to have visitors drop names, phone numbers, and email addresses in a bucket for a chance to win something. Of course, this provides you with customer contact information to use for your own marketing, and it helps raise public awareness of your business, products, and services. And people love to win free stuff!
Raffles (where a limited number of numbered tickets are sold for a chance to win – commonly used for fundraising by nonprofit organizations) are also encouraged, but keep in mind that you must have the appropriate State gaming license in order to sell raffle tickets.
Seminars and Presentations
There are two classrooms available at the Menard Center throughout the show for your use if you wish to present a seminar or class away from the noise and commotion on the display floor. Rooms include an LCD projector and seating for 30-40 people.
There are still a couple of seminar slots available, so contact us if you wish to offer a seminar.
Extra Booth Items
Do you need extra items such as tables, chairs, table linen or skirting, stands, plants, carpeting, or other furnishings for your booth? Well don’t worry, because we have you covered! Special Events Alaska is the show decorator for the 2025 Mat-Su Outdoorsman Show.
Note that your vendor booth consists of a 10’ x 10’ pipe and drape display area, with an 8’ high back drape and 3’ side drapes. A 500-watt electrical connection is accessible from all 10×10 vendor booths. The booth exhibit space is not carpeted and does not include tables or chairs. The floor in the ice arena is concrete, and the floor in the turf field is astroturf. Hooks are provided if you wish to hang a banner from the back wall of your booth.
Should you wish to rent additional items such as tables, table linen or skirting, please contact Special Events Alaska directly at 907-357-RENT(7368).
Fire Safety
When you arrive for setup, make sure you familiarize yourself with the locations of extinguishers, fire alarms, and emergency exits. Covered booths ARE allowed. For example, some vendors may wish to use a pop-up canopy that contains their name, logo, or advertising as a part of their booth display. If you have a covering over your booth area (or anything that could obstruct overhead sprinklers) you ARE REQUIRED to have a fire extinguisher at your booth with a minimum rating of 2A:10B:C and with current inspection date.
Onsite Financing
We are happy to welcome both Matanuska Valley Federal Credit Union and MAC Federal Credit Union to the Outdoorsman Show. For those of you selling big ticket items, these folks will be there to offer your customers on-the-spot financing. You can find MVFCU in spaces G8 in the ice rink, and MAC will be in space M7 in the Turf Field.
Vehicle Displays
Please refer to the Menard Center’s VEHICLE DISPLAY RULES if you are planning to display any type of motorized vehicle inside the Menard Center.
The Mat-Su Outdoorsman Show is made possible by these outstanding sponsors!